7 Ways to Increase Productivity in the Workplace – Work every day, but you feel that the output you give to the company is not optimal? This is the right article for you! This time the mentor will share important insights to increase work productivity. With so many people working today, of course productivity is an essential element for a company or business so that they can further develop their business.
A successful business cannot be separated from the hard work of the management and employees. These talented talents make a very big contribution to the success of an organization or institution. However, productivity is very important and determines the direction of business development. There are various kinds of work or business productivity that can be implemented such as KPIs, mental health, training programs, motivation, and others.
Right now, have you ever felt that what you wanted to do that day couldn’t be done quickly? You’ve filled out to-do lists , made strategic plans, but in the end you can’t get anything done. But, the big question is: how to increase work productivity? In the following, the mintor provides information on how to increase work productivity.
7 Ways to increase productivity in the workplace
Mintor understands that being a productive person at work is quite difficult. You should be able to manage the number of tasks and divide them into each time of the day. If you can’t finish it will be repeated again for the next day. Productivity is the main key.
In fact, not only staff or managers, but also C-level executives sometimes have difficulty managing time effectively to complete a lot of work. Unexpected activities such as meetings , reports, or helping other teams who are having trouble at the time.
Try to incorporate the following tips and properly implement the strategy to increase your work productivity!
1. Focus on doing the important things first
There is a right way to see which jobs can be prioritized. For example, by dividing all the list of tasks in each quadrant. You can make a circle and divide it into four quadrants, namely Important-Urgent, Important-Not Urgent, Not Important-Urgent, and Not Important-Not Urgent.
For each important-urgent task, that’s what you should focus on doing that day and finish it that day. For example, meetings with clients, preparation for presentations, or other things that become deadlines .
For tasks that are important-not urgent and not important-urgent, now this is what you must pay attention to. Either you can do it after doing priority tasks or you can delegate other people to do the task (for example: asking for help from office colleagues).
The latter is not important-not urgent. Tasks such as opening emails, receiving phone calls, checking office supplies, or other things that are basically in the “unimportant” quadrant.
2. Don’t multitask
Mintor understands that you want to multitask to get it done quickly. But, the fact that multitasking doesn’t have a positive impact, in fact, at the end of the day , you won’t be able to get anything done. The point is to focus on the main work first.
Studies show that when our brain distributes its attention to each task, especially when a task is very complex and requires more attention, the chances are that you will make a mistake. And also you will work ineffectively, because in general, multitasking is impossible for the human brain.
Even people who are experts in certain industries prefer to focus on one step at a time . Or move the focus step by step to complete the task and then move on to do something else. If the work is complex, it’s better not to multitask. If for example the job is not too complex, the human brain can still tolerate things like: listening to music while walking.
So, there have been many studies that support this relevant fact: multitasking is not effective and it will accomplish nothing. It’s better to do one task at a time, the mentor can guarantee you can have better performance than the others.
3. Take a break
Ever heard of a method called the pomodoro technique? This technique teaches us how to increase productivity by taking rest intervals for each task we have successfully done or based on the allotted time.
For example, you can set a timer to work for 25 minutes, focusing on important tasks such as making reports or presentations. Then, when the timer runs out, you use 5 minutes of your time to rest. Repeat the pomodoro technique, you will be able to feel the result.
This is the secret to having effective and good time management. Use the pomodoro technique if you are someone who:
- Easily distracted by minor distractions
- Too overworked to toxic productivity
- Having a job that has no time limits and is continuous (studying exams, researching social media, creating content)
Why is the pomodoro technique effective and widely applied by people? Of course, because the method is simple and can help you avoid distractions or distractions that can change your focus.
You will also feel happier because you managed to do something quickly, because you are productive, so there is a sense of accomplishment . There is a certain pride.
4. Delegate tasks
If you are in a top position, for example SPV or Manager. Try to delegate tasks to other staff. They will definitely be very happy to help you. Or if you are a staff employee, you can ask other colleagues for help. Of course you have to pay attention to whether your colleagues are working on other urgent tasks .
5. Rule of thumb: don’t procrastinate
If there is work that can be done in 2 minutes, it’s better to do it at that time and don’t procrastinate any longer. You will feel how important those 2 minutes are in the end.
The point is this is closely related to the priority scale quadrant that the mentor mentioned earlier, that you must divide your tasks and attention to things that are important and urgent. If there is a task that is important and not urgent but can be done in 2 minutes or in a very short time, you can do that too.
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6. Don’t have too many meetings
Don’t let your team have multiple meetings to start the day (DH), daily final reports, task and objective meetings, and others that are not effective.
Make the most of your time because it’s the only resource you have. By managing time well, you can increase your productivity while working. Meetings that lasted for hours were a waste of time and instead failed to get work done.
7. Don’t open social media, cellphones, or other distractions
Did you know that when you lose focus, it takes your brain 20 minutes to get back into “highly focused” mode. So, don’t get distracted by unimportant things like social media or cellphone notifications.
Those are 7 ways to increase work productivity that you can implement right now to produce maximum output at work, and of course this can be applied to all industrial lines and positions.